Monthly Payment Reports
The City tracks all payments to vendors for services and products rendered to the City. In accounting terms, these type of expenses are called non-personnel transactions. Non-personnel transactions do not include the salary and benefits normally paid to employees. However, in limited cases, there are expenses shown in the accounts payable system that are also part of an employees’ compensation. (Salary and benefits are listed under Employee Compensation.)
Gross Payment Data by Vendor
The City publishes a monthly payments report of all disbursements that include all the transactions listed in the accounts payable system. The excel reports below include more detail and allows the user to filter and analyze data with more ease.
Data: The dataset provides significant detail that allows a user to evaluate City payments by fund, department, accounting category, accounting object code line item, vendor, description, and date of payment. The elements of accounts payable data are as follows:
- Department – includes both the department (Police, Fire, etc.) and sub units within the department (Police-Detectives, Fire-Reimbursable Overtime, etc.).
- Category – includes a roll up of several object codes into higher levels (Materials & Supplies, Purchased Services, etc.).
- Object Code – includes the lowest level classifying expenses (Office expenses, training, professional, services, etc.).
- Vendor – includes the specific entity in which the payment was made.
- Description – includes brief details regarding the transaction.
- Dates of Payment – includes the post date which is the date the payment is classified in the financial management system as well as the check date which is the date the vendor check is issued.
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